Virginia Tech® home

Undergraduate Advising Information

In the College of Science, academic advising involves more than just discussing courses. The academic advisor/student relationship is an essential component of the academic experience and is considered a shared responsibility.   Understanding your responsibilities will allow you to create more rewarding and effective advising experiences.

Advising Responsiblities  


1. Schedule an appointment in advance and show up on time to meet with your academic advisor at least once a semester.

2. Notify your academic advisor if you need to change or cancel the appointment

3. Thoroughly review and understand your Degree Audit Report (DARS) in Hokie Spa to ensure timely graduation.           

4. Learn how to utilize university and college websites to search for policies and procedures, program requirements and the academic calendar. Learn how to self-register for classes, view your academic status and track your progress towards graduation.

5. Prepare for your advising appointment by reviewing courses offered next semester and creating a mock schedule. Be ready to take notes and discuss how your chosen courses relate to your academic and professional goals. 

6. Ask questions if you are unsure how courses impact your future, if you are unclear about academic policies or have concerns.      

7. Utilize campus resources to cultivate skills, build networks, overcome challenges and implement strategies to reach your academic, personal, and professional goals.

8. Notify your professor and academic advisor immediately if you are experiencing academic or personal difficulties that are impacting your coursework.

9. Take ownership and be held accountable for your academic actions or inactions.

10. Check your Virginia Tech email address daily and communicate with your academic advisor as needed.


1. Be available during regular office hours and scheduled appointment times. 

2. Support students in strategizing future personal/professional goals and formulating an academic plan.

3. Remain updated and educate students regarding institutional policies and procedures, important academic dates and major/minor degree requirements.

4. Share resources on how to use student systems. Seek assistance and ask questions if unsure.

5. Holistically review students course recommendations, explain progress to graduation, recommend key strategies for program success, provide honest feedback, and document notes of advising sessions in Navigate to be reviewed by the student.

6. Instill in students the ability to develop critical and rational thinking skills to effectively solve problems and provide viable solutions.

7. Assist students in understanding the purpose and goals of higher education as well as aid in exploring interests and abilities related to the student's chosen academic program.

8. Actively listen to student concerns, respect individual values and choices, empower students to make informed decisions, and refer to campus services and organizations if necessary.

9. Provide accurate and relevant information regarding curriculum, program requirements, and co-curricular opportunities to engage learning outside of the classroom.

10. Maintain confidentiality of student records according to the Family Educational Rights and Privacy Act (FERPA).